Home care business operations built for compliance, not spreadsheets.
Stop managing compliance in spreadsheets. Your team gets real-time visibility into caregiver credentials, client pipelines, and billing — from one system built for your agency.
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Managing a home care agency shouldn't require 5 different systems
Credentials scattered everywhere
Caregiver certifications, training records, and background checks live in different systems. You find out about expirations after the fact — during an audit.
Client intake is a bottleneck
New referrals get lost in email threads. Assessment scheduling is manual. The time between referral and admission is longer than it needs to be — and you lose clients because of it.
Billing reconciliation takes days
Matching EVV data to billing, tracking payer mix, and chasing denied claims is a part-time job. Manual reconciliation means errors, delays, and revenue you can't see until it's too late.
No single source of truth
Your operations data is spread across a scheduling tool, a billing platform, physical files, and spreadsheets. Leadership decisions are based on whoever has the most recent export.
One system that runs every part of your agency
One system connects your compliance, client management, billing, and operations into a single platform built specifically for home care.
Caregiver Credential Management
Track every certification, training record, and compliance document in one place. Automated alerts notify you 30, 60, and 90 days before anything expires — before it becomes an audit finding.
Sarah Johnson
CNA Certification
Michael Kim
HHA License
David Chen
RN License
Client Intake & Pipeline Management
Every referral enters a structured pipeline. Assessment scheduling, care plan creation, and admission steps are tracked automatically — nothing falls through the cracks during intake.
New
R. Thompson
Referred today
M. Patel
Referred 2d ago
Assessment
J. Williams
Scheduled Fri
Admitted
B. Martinez
Start Mon
Automated Billing Reconciliation
Match EVV data to billing automatically. Track collections by payer, flag denied claims, and see your revenue pipeline in real time — without spending days on manual reconciliation.
Compliance & Audit Readiness
Audit-ready documentation at any moment. Every record, every signature, every incident report is logged with a timestamp. When the auditor shows up, you open a dashboard — not a filing cabinet.
Complete Client Records
Every client has a single, complete record: care plan, assigned caregiver, billing status, emergency contacts, and visit history. One search. No digging through folders.
Proactive Alert System
Critical deadlines don't wait for your morning standup. Automated alerts fire for expiring credentials, overdue documentation, and billing anomalies before they become problems.
David Chen — RN license expired
5 days overdue
Michael Kim — HHA license expiring
28 days remaining
Insurance claim — 14-day denial window
Action required by Friday
What agencies see after 90 days
60%
Faster caregiver onboarding
$36K+
Recovered revenue from referral tracking
12 hrs
Saved per week on admin work
3×
Faster billing reconciliation
"We used to spend Friday afternoons just tracking down expired documents. Now the system tells us 60 days in advance. We haven't had an audit finding since we went live."
Candice Ellis
Owner, C.A. Ellis & Associates
View case study →
Up and running in 3 weeks
No IT team required. No months-long implementation. We do the heavy lifting — you stay focused on running your agency.
Discovery Call
We learn your current workflows, tools, and the specific compliance requirements your agency faces. 60 minutes. No fluff.
System Build
Catalytics builds your custom system — credential tracking, client pipeline, billing dashboard — configured to your agency's actual structure.
Data Migration
We move your existing caregiver and client data into the new system. Your team doesn't start from scratch — they start from where you are now.
Go Live + Support
Team training, go-live support, and a 30-day check-in. We stay close until the system is running the way it should — and the team is confident using it.
Everything your agency needs. Nothing it doesn't.
One flat engagement. No per-seat licensing. No surprise add-ons. Custom-built for your agency's actual operations.
Catalytics Implementation
- Caregiver credential tracking & automated alerts
- Client intake pipeline & case management
- Automated billing reconciliation dashboard
- Compliance document library & audit trail
- Staff onboarding workflow automation
- Real-time operations dashboard
- Custom alert system for critical deadlines
- Dedicated implementation specialist
- Ongoing support & system updates
Custom pricing based on agency size and scope. Starting conversation takes 15 minutes.
FAQ
Questions we hear from agency owners
Most agencies are fully operational within 2–3 weeks. We handle all the setup, data migration, and staff training — you don't need technical expertise.
Not necessarily. Catalytics integrates with most EVV systems, billing platforms, and HR tools. We'll assess your current stack and build around what works.
The system is designed for caregivers and coordinators, not IT professionals. Simple interfaces, mobile-friendly, and we provide full onboarding training.
All data is encrypted at rest and in transit. We follow healthcare data handling best practices and can sign BAAs with agencies that require them.
Every client gets a dedicated point of contact. We handle updates, troubleshooting, and system improvements as your agency grows.
Catalytics scales from 10-caregiver agencies to 200+. The system grows with you — pricing and features adjust based on your actual needs.
Your agency deserves better than spreadsheets.
Book a 15-minute call. We'll talk about your operations, not ours.
Book a Free Strategy Call